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Good recordkeeping will not only help you stay organized, but it will also give the cats the support they need. Keep up-to-date medical records for each cat, and include what vaccinations they’ve received (especially rabies), when they were spayed or neutered, and if they underwent any other medical procedures. A simple spreadsheet should do the trick. Include a photo of the cats, and remember to update the photos as the cats grow older. If the cat has a microchip, document the manufacturer and the number.
Detailed records of the cats will show the community that you are on top of things and that the cats are well cared for.