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Executive Assistant to the President/Founder

Job Summary

Working directly with the President/Founder of ACA, the Executive Assistant will manage the workflow and communications into and out of the President’s Office and support the President/Founder in all aspects of her work. This position requires superb organization and communication skills to coordinate and support the activities of the President/Founder, while facilitating strong relationships across the entire organization and with external contacts and organizations. The ideal candidate will be a highly professional individual with strong interpersonal skills, excellent written and verbal communication, a demonstrated ability to juggle multiple projects and prioritize work, and the ability to anticipate and address the needs of the President.

Roles and Responsibilities

  • Manage the workflow and communications into and out of the President’s office, helping to set priorities and facilitate responses;
  • Proactively manage the President’s hectic calendar and daily schedule, identifying priorities and ensuring that the President’s time is focused on vital, strategic issues;
  • Create and maintain a highly organized system for filing and tracking documents, emails and correspondence;
  • Review and prioritize all incoming correspondence/phone calls for the President and respond independently when possible;
  • Manage all travel arrangements, itineraries, TripIt, background materials, expense reports and other related documentation;
  • Coordinate with leadership and staff to develop and maintain strong relations with important external contacts and organizations;
  • Provide support for meetings, including creating agendas and background materials, conference room bookings, setting up conference calls and recording minutes;
  • Develop and maintain an ongoing knowledge of the important issues and projects in the organization;
  • Assist the President on special projects or events as requested.

Skills and Requirements

  • Previous experience providing executive support involving heavy scheduling and travel arrangements;
  • Excellent organizational and problem solving skills, with the ability to manage shifting priorities and competing deadlines in a fast-paced atmosphere;
  • Excellent attention to detail with strong follow-through;
  • Strong and diplomatic communication skills, with a demonstrated ability to be proactive;
  • Mature, calm, and professional demeanor;
  • Ability to work both independently and as a team player ;
  • Experience handling confidential information and employee issues;
  • Demonstrated ability and willingness to take initiative;
  • Flexible and available to work additional hours when needed;
  • Highly proficient computer skills with demonstrated knowledge and practical application of Microsoft Office products, and aptitude for learning new software;
  • Good research skills
  • Knowledge of feral cat issues a plus;
  • Previous non-profit experience preferred;
  • Ability to work around cats .
  • Bachelor’s degree preferred and/or 8-10 years directly related prior experience.

How to Apply

Send a resume and cover letter to humanresources@alleycat.org. Please include your current or most recent salary information and indicate where you heard about this job.

POSITION CLOSED.